Accounts Payable

The Accounts Payable (A/P) Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management. This position involves diplomatic interaction to provide billing information and support in order to facilitate daily bank reconciliations.

• Collaborate with the Controller or Finance Manager to maintain collection goals and general A/P performance levels.
• Obtain approval for disbursements and ensure that expenditures do not exceed available cash.
• Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment.
• Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
• Post and reconcile company payments to general ledgers.
• Review bills to the company for potential errors and/or discrepancies.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
• Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
• Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Form payment strategies to make timely A/P payments and mitigate supplier objections.
• Investigate payment problems while following corporate A/P policies and procedures.

• Bachelor’s degree in Accounting, Finance, or Business Administration and 3-5 years of experience, or an equivalent combination of education and experience.
• 3 years direct experience in an A/P capacity.
• Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
• Strong knowledge of payment regulations and fair credit practices.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions.
• Experience in gathering data, compiling the proper information, and preparing financial reports.
• Able to perform moderate to complex account reconciliations.
• Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
• Basic knowledge of accounting systems, budgets, and internal controls.
• Advanced proficiency with […] accounting software and spreadsheet programs and applications.
• Effective attention to detail and a high degree of accuracy.
• Strong work ethic and positive team attitude.
• Sound analytical thinking, planning, prioritization, and execution skills.
• Excellent teamwork and team building skills.
• Able to effectively communicate both verbally and in writing.
• Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
• Strong problem identification and problem resolution skills.
• High level of proficiency with Microsoft Office productivity suite.